The Program at Camp City

We pride ourselves on providing unique day trips for our campers going into the 7th, 8th and 9th grades.

 We provide an awesome program for all our teen campers, no matter their interests or level of experience.

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Terms and Conditions

Upon completing registration each year, parents are asked to also print and sign the Acknowledgement of Risk, Waiver, and Release of Liability and email to info@campcityny.com

 

Please direct any questions or comments about this form to info@campcityny.com

Coronavirus COVID-19 Warning and Disclaimer • Coronavirus (COVID-19) has been declared a worldwide pandemic by the World Health Organization. COVID-19 is an extremely contagious disease that can lead to severe illness, personal injury, permanent disability or death. Parents and campers must follow all safety protocols that Camp City has established for the protection of campers, families and staff members. Safety protocols and instructions may be provided in writing or orally and they must be followed by campers, parents or caregivers, or any person dropping off or picking campers up from camp.

 An inherent risk of exposure to COVID-19 exists in any public place where people are present. Participation in our programs is voluntary and Camp City does not make any warranty or representation that a COVID-19 infection will not occur through participation in Camp City programs.

Camp City cannot guarantee that the camper or any members of their household will not come into contact with other individuals who are infected with COVID-19 or that the camper will not become infected with COVID-19.

 

 By enrolling and participating in Camp City programs and interacting with Camp City teachers, staff members, and other campers, the parent or authorized caregiver registering a camper for any of our programs on behalf of himself or herself and all members of his or her household:

 1. Assumes the risk that a camper or a member of his or her household or people close to him or to her may be exposed or infected by COVID-19 by attending the program and all risks associated with COVID-19;

 2. Agrees to follow Camp City safety protocols, whether they are provided orally or in writing, including the requirement for all campers and parents to wear a mask while at the camp premises;

 3. Understands the risks of becoming exposed to or infected by COVID-19 while participating in the program;

 4. Holds harmless Camp City, its employees, agents and representatives of and from all claims.

 

Waitlist Policy • Registrations are on a first-come first-served basis. Parents and caregiver may place a camper on a waitlist at no charge. If a spot becomes available, Camp City will attempt to contact the parents or caregivers on the waitlist via phone and or email. If a camper wishes to add early or extended immersion to their regular camp session and the early or extended immersion portions are full, the parent or caregiver may add the camper to the waitlist for early or extended immersion at no charge.

 

Sign-Out and Custody Protocol • Camp City staff members will release children only to authorized individuals, as designated on the registration form.  Camp City staff members will only release campers to authorized individuals. Parents must provide the name and contact information of any persons authorized to pick the child up, and that information must be provided upon registration before the student is allowed to attend the program. We will assume all persons listed as authorized for pick-up and as emergency contacts have been authorized to pick the child up from camp. If a parent is not listed as an authorized person to pick a child up, it is the parent’s responsibility to provide court documents to show their rights as parents or guardians before they can pick their child up from camp. We will only adhere to the guidelines of the most current court documents that have been presented to our staff members. We request that parents don’t involve Camp City and our staff in their court proceedings. Failure to adhere to this may result in disenrollment from our programs.

 All children must be signed out every day by a parent or an authorized individual.  Failure to sign your child out will be regarded as an “incident” and may result in suspension from the program, and Camp City will not be obligated to refund for the missed day(s) of camp.

 Only adults 18 years and older are authorized to pick children up and showing a photo ID is mandatory upon request. Parents or authorized caregivers must notify in writing if there are any changes in the persons authorized to pick-up their child. Children without written permission will not be allowed to leave the school. Parents can notify Camp City by emailing info@campcityny.com

 

Late pick-up • If a child is picked up after the time the session ends, a late fee of $1.00 per minute will be assessed. Late fees must be paid in cash within 24 hours from the time they were assessed. If late fees are not paid within this time period, Camp City may charge the card on file for the amount due and if the payment is not collected, Camp City may not allow a child to re-enter the program until the fee is paid. Missed days due to lack of payment of a late pick-up fee will not be refunded.

 

Behavior expectations • The staff at Camp City will always seek to prevent behavioral issues through redirection, by setting clear expectations and through positive reinforcement. Staff members will help campers understand why a certain behavior is not appropriate and what is the behavior expected at camp. After carrying out inappropriate behavior, the camper will receive a warning and parents will be notified. If a camper continues with the unwanted or inappropriate behavior, the camper may be suspended immediately.

 A camper may be suspended immediately and without warning if disrespectful or unsafe behavior towards another student or staff member is displayed by either a student or a parent of a student. Parents must make sure their children understand the expected behavior towards other students and staff. In the event a child’s behavior becomes severely disruptive, unsafe to him/herself or others or the child does not respond to intervention, the parent/authorized caregiver will be called to pick him/her up immediately.

 

Potty Accident Policy • All children enrolled in camp must be potty-trained. All children ages 5 and under must be sent to camp with one change of clothes. If a camper has a potty accident and he or she does not have a change of clothes, the Camp City staff will contact parents or caregivers to bring a change of clothes to camp. The soiled clothes will be sent home with the child in a Ziplock bag. Camp City teachers and staff members will take the children on potty-break frequently and they will ask children to let their teacher know when she or he needs to go potty. If, in spite of our efforts to prevent potty accidents, a camper continues having potty accidents and demonstrate that they are not yet potty trained, Camp City will remove the camper from the program until they are fully potty-trained. A camper will be removed from the program after three potty accidents within a week.

  

Special & Medical Needs • Our teachers are not trained or equipped to satisfy the special needs of students and no medications will be administered by the teachers during the program.

 

Illness policy • If your child is unable to attend camp due to an illness or injury, parents or caregivers must present a doctor’s note to receive a refund for the days missed. In order for a refund to be considered, you must submit the doctor’s note within the same week that your child was absent from camp. Doctor’s notes can be emailed to Info@campcityny.com No refund will be issued without a doctor’s note.

 

Lice Policy • Camp City is committed to minimizing the likelihood of transmitting lice at camp, so we have adopted a no nit policy. Children with any evidence of lice, including nits (egg casings) alone, will not be able to participate in the program. If a camper shows evidence of lice, we will contact the camper’s parents, authorized caregivers or emergency contacts immediately and the camper will be sent home. We will email the families of campers in the same group as the camper on whom lice were found. We recommend that parents or guardians conduct a lice check at home or have a check conducted by a trained professional. Campers will be able to return to camp once no evidence of lice is found present. Camp City does not guarantee that lice won’t be present at camp and Camp City will not be responsible for reimbursing the cost of a lice check or treatment.

 

Immunization Records • Every camper must have a current immunization record on file before the first day of camp in order to attend any of our programs. We accept immunization exemption forms issued by the New York Department of State Health Services, which must be current and are only valid for two years.

    

Refunds • Refunds will not be issued for non-attendance to one or more days of camp. Deposits are non-refundable for any reason. • If Camp City finds it necessary to un-register a child, a refund will be issued after deduction for camp days already attended. If cancelling a camp, parents may receive up to 50% refund of the full amount paid only if letting Camp City know in writing at least 14 business days prior the first day of the camp (not counting the first day of camp). Notices must be emailed to info@campcityny.com. No full refunds will be issued.

 

Payment Plans: Upon registration, You may pay per week, before the week has started or for the month. 

Cancellations • Camp City will cancel camps due to inclement weather or acts of God. No refunds will be made if a session is cancelled due to inclement weather or acts of God.

 

Forms and Waivers: Parents or authorized caregivers must sign the waivers required by Camp City and/or the specific location where each camp takes place. Children without a signed waiver will not be allowed to participate in a camp.

 

Medical Authorization and Permission to Treat 

I hereby grant to Spotlights & Champagne, LLC permission to take whatever action in its judgment may be necessary in supplying emergency medical services to the child(ren) enrolled. In the event Camp City is unable to contact the parent or guardian, physician, or other persons listed, I hereby agree that I will be solely responsible for and will pay promptly any expenses which may be incurred by Spotlights & Champagne, LLC. in making emergency medical treatment to the child(ren) enrolled.

 

Waiver of Liability and Release

In consideration of being permitted to participate in Spotlights & Champagne, LLC programs and classes, and acknowledging I am giving my child(ren) my permission to participate in the class, camp or program provided by Spotlights & Champagne, LLC understand and am aware that such activity involves a risk of injury from my child(ren)’s participation in the said activity and that I am voluntarily giving permission to participate in this activity. I hereby agree to expressly assume and accept any and all risk of injury from my child(ren)’s participation in this activity. I do hereby and forever discharge, release, indemnify, and hold harmless Spotlights & Champagne, LLC and the hosting locations and their employees, the Association, Board of Directors, officers, agents and managing parties for and on behalf of myself and my minor child(ren) and our respective heirs, successors and assigns from any and all liability, rights of action, causes of action, losses, claims, demands, cost and expenses for damages and/or personal injury that may arise in conjunction with my child(ren)’s participation in this activity.

 

Privacy Policy

This privacy policy governs the manner in which Camp City collects, uses, maintains and discloses information collected from users of any of our websites and educational platforms, including but not limited to www.CampCityNY.com This policy applies to all our websites and platforms as well as all products and services offered by Camp City.

 

We may collect personal identification information from our clients and users in several ways, such as when users visit our site, subscribe to our newsletter, fill out forms, register for a program, etcetera, providing us with their contact and payment information.

We may also collect non-personal identification information about users when they interact with our websites, resource pages or educational platforms. Non-personal identification information may include the browser name, the type of device used, and other similar information.

Our site may use “cookies” to enhance the user’s experience. User’s web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. The user may set their web browser to refuse cookies or alert them when cookies are being sent.

Camp City collects and uses the user’s information to process transactions, send communication emails and improve our customer service experience for the users. We do not sell, share or trade any of the personal information collected from the users with outside third parties, unless it is necessary to provide our services.

 To protect users’ information, we adopt the necessary data collection and storage practices to protect against unauthorized access, disclosure or destruction of your personal information. We use an SSL secured communication channel to protect sensitive and private information.

Camp City may change or update its privacy policy at their discretion and at any time. It is the user’s responsibility to check our privacy policy frequently and become aware of any changes or updates. 

By using any Camp City websites, resource pages or learning platforms, the user accepts this policy. If the user doesn’t agree to this policy, the user must refrain from using our websites, resource pages or learning platforms. If a user uses Camp City websites, resource pages or learning platforms after changes or modifications to this privacy policy have been made, it will be deemed that the user accepts those changes and modifications.

 

Photo Release

 I understand that photographs, video and/or digital images, may be taken of my participation or my minor’s participation in various activities while at class/camp. I understand that no names or personal contact information will accompany any images. I understand that these images may be used in slide shows, website photo albums, video yearbooks, and other promotional materials and/or publications. I acknowledge below that I do consent to such images of my likeness or my minors likeness being taken and do not request compensation for the use of my likeness or my minors likeness.

I grant Camp City under Spotlights & Champagne, LLC and host sites the absolute right to copyright, re-use, publish and republish by any medium, including electronically, any photos included that may be taken while participating in a Spotlights & Champagne, LLC event unless otherwise notified in writing.

 

Text Authorization

 I hereby authorize Camp City to send me text messages regarding Camp City programs. Texting may include program information, weather alerts and other important information. I understand that messaging data rates may apply. I understand that I may opt out of receiving text messages from Camp City at any time by texting STOP or OPT OUT or by requesting to unsubscribe via email at info@campcityny.com

 

Please be aware that the locations where our summer camps are provided at are not licensed day care facilities.

Upon completing registration each year, parents are asked to also print and sign the Acknowledgement of Risk, Waiver, and Release of Liability and email to info@campcityny.com